Welcome to the City of Santa Clarita’s Purchasing web page. Purchasing is part of Administrative Services and is responsible for:
- U.S. Mail, shipping, receiving, surplus and warehouse functions
- Providing purchasing services to City departments
Purchasing buys most of the office supplies, services, equipment and equipment maintenance City-wide. Additionally, quote, proposal, and bid preparation assistance is provided to City staff. Purchasing is very interested in promoting business opportunities within the City. Purchasing staff work very closely with Accounts Payable to make sure invoices are correct and paid promptly.
The City of Santa Clarita (City) administers a Disadvantaged Business Enterprise (DBE) Program in accordance with 49 CFR Part 26: Participation by Disadvantaged Business Enterprises in U.S. Department of Transportation (DOT) Programs, as a condition of financial assistance from the DOT. To view the City’s DBE Program click here.
- Small and Disadvantaged Business Enterprise Program
- What do we buy?
- Supplier Registration
- How to do business with the City
- Purchase Terms and Conditions
- Bids, Quotes and Proposals
- Purchasing Related Instructions
- Notice of Completion
- Standards of Conduct
Public Surplus Auctions: www.publicsurplus.com
Small and Disadvantage Business Enterprise Program
The City of Santa Clarita has adopted a Disadvantaged Business Enterprise (DBE) Program to support federally funded procurements. The City strongly encourages the participation of small and Disadvantaged Business Enterprises in its federally funded projects and this site is intended to provide assistance to such businesses. Information is also presented below for prime contractors about program requirements and identifying potential DBE subcontractors.
For Disadvantaged Business Enterprises
- The procurement processes are designed to promote the incorporation of certified DBE businesses. To streamline the process of certification the State has formed the Unified Certification Program. Information on this program may be found at the California Unified Certification Program website.
- To find local public agencies that certify, please refer to the CUCP Roster of Certifying.
- Download the application form
DBE contractors can monitor the City’s BidNet vendor portal for current projects to identify potential prime or subcontracting opportunities. Projects will indicate if they are federally funded in the description field. DBE contractors may download project plans and specifications as well as prospective bidders/plan holders lists from BidNet.
For Prime Contractors
Federally funded projects require affirmative action on the part of prime contractors to solicit and obtain participation by DBEs. Depending on the project, there may be a minimum level of DBE participation required. Where a minimum level of participation is required the contractor must meet that level to be awarded the contract unless a review of the “good faith” effort documentation required by the bid indicates the contractor satisfactorily complied with the requirements to obtain DBE participation. To assist prime contractors in identifying potential DBE subcontractors the State has implemented the Unified Certification Program (UCP) and maintains a database of certified firms. To view the database of Certified DBE Firms, you may visit the UCP Database.
What do we buy?
The City of Santa Clarita purchases a wide variety of items and services. Many of these items are purchased infrequently or in small quantities. The categories below reflect areas in which the larger, recurring purchases occur.
Administrative Services
- Professional services (financial consulting, auditing, and collection)
- Vehicles
- Mail services
- Office equipment and maintenance
- Printing
- Computer equipment, software, training, and services
City Manager’s Office
- Promotional items and decorations
- Professional services (consulting, speakers, public relations, and research)
- Advertising
- Audio/video equipment and service
- Communications equipment and services
- Graphic Design
- Temporary staffing, recruiting, and testing
- Photography
Public Works
- Advertising
- Traffic control material
- Traffic signal equipment and services
- Signage materials
- Street sweeping
- Automotive parts and services
- Facility maintenance supplies and services
- Janitorial services
- Security services
- Outdoor pest control
- Professional services (consulting, engineering, architectural, appraisal, inspection, engineering testing, traffic consulting)
- Construction
- Printing
Neighborhood Services
- Transit – operating and maintenance
- Buses and accessories
- Tree trimming
- Outdoor pest control
- Landscaping supplies and services
- Construction
- Security
- Park equipment
- Park facility maintenance supplies and services
- Books and library materials
- Event services
- Printing
Recreation and Community Services, Arts, and Open Space
- Professional services (graphic design, surveys, architectural, geotechnical, consulting and environmental)
- Magazine publication
- Aquatic supplies and equipment
- Promotional items
- Sports uniforms
- Printing
- Decorations
- Bus charters
- Sports equipment
- Awards and trophies
- Photography
- Concessions
- Advertising
- Arts and crafts supplies
- Event services
Community Development
- Professional services (consulting, engineering, appraising, inspection, research, and environmental)
- Printing
- Advertising
- Promotional items
